Open items by area
State as of Sep 28, 2026 Handoff accepted by Oct 14 3 commitments without an owner Sablewood team only
Everything the incoming producer needs to take over the Verrano Instruments account: 31 open items, 9 commitments made to Verrano and 12 supplier dependencies, each with an owner and a date. Prepared by the departing associate producer, who leaves on Oct 16, for the incoming Sablewood producer and the account director. Simone Vrabec, Executive producer, confirmed the brief with both producers, and Kofi Adjei, Managing director, assigned the three commitments that had no owner.
Speaker travel is highlighted because it holds two commitments that were made in calls and never written down. Supplier follow-ups is the largest area with 9 items.
| Area | Open items | Owner after handoff | Example |
|---|---|---|---|
| Supplier follow-ups | 9 | Production coordinator | Reconfirm the Brindlemoor Staging quote after the keynote format |
| Speaker travel | 6 | Incoming producer | Keynote speaker hotel night, confirmed in writing |
| Registration and badging | 5 | Production coordinator | Badge stock for late arrivals |
| Content and sessions | 5 | Show caller | Run of show version 8 by Oct 12 |
| Catering and hospitality | 3 | Production coordinator | Final headcount for the Day 1 plated lunch |
| Budget and invoices | 3 | Sablewood controller | Final invoice for the sales kickoff |
The six areas add up to the 31 open items.
Commitments made to Verrano
Nine commitments were made to Verrano Instruments. Six have an owner. Three had none until Kofi Adjei assigned them, and they show here as unowned until the handoff is accepted.
| # | Commitment to Verrano | Made | Owner | Due | Written down |
|---|---|---|---|---|---|
| 1 | Price both open changes before any supplier call | Sep 28 | Kofi Adjei | Oct 5 | Yes |
| 2 | Reconfirm the staging quote once the keynote format is chosen | Sep 25 | Simone Vrabec | Oct 7 | Yes |
| 3 | Release run of show version 8 with the approved agenda changes | Sep 28 | Simone Vrabec | Oct 12 | Yes |
| 4 | Deliver the kickoff highlight video and photo library | Sep 28 | Simone Vrabec | Oct 7 | Yes |
| 5 | Show the $450 badge credit as its own line on the final invoice | Sep 28 | Kofi Adjei | Oct 9 | Yes |
| 6 | Hold badge stock for late arrivals at the late registration desk | Aug 11 | Simone Vrabec | Oct 12 | Yes |
| 7 | Confirm a hotel night for a keynote speaker | Aug 13, in a call | None; assigned to the incoming producer | Oct 8 | No |
| 8 | Arrange ground transfers for a keynote speaker | Aug 20, in a call | None; assigned to the incoming producer | Oct 8 | No |
| 9 | Send the events lead a status note every Friday | At kickoff | None; assigned to Simone Vrabec | Every Friday | Yes |
Supplier dependencies
Twelve supplier dependencies are open. Five wait on an input or a decision from Verrano (numbers 1, 6, 8, 9 and 12), and they match the inputs on the supplier status page.
| # | Supplier | Dependency | Waits on | Owner | Date |
|---|---|---|---|---|---|
| 1 | Brindlemoor Staging | Reprice the main stage quote | Keynote format from Nathaniel Obuya | Simone Vrabec | Oct 7 |
| 2 | Brindlemoor Staging | Close out the stage extension | Invoice recorded in the log | Kofi Adjei | Oct 8 |
| 3 | Pennywhistle Audio Visual | Keynote stage lighting cues | Run of show version 8 | Show caller | Oct 12 |
| 4 | Pennywhistle Audio Visual | Crew hours for the Day 2 closing extension | Schedule update | Production coordinator | Oct 12 |
| 5 | Pennywhistle Audio Visual | New quote for breakout screens | Expired quote | Production coordinator | Oct 9 |
| 6 | Fairweather Catering | Plated lunch headcount | Verrano registration list | Production coordinator | Oct 9 |
| 7 | Fairweather Catering | Gluten free station counts | Registration dietary counts | Production coordinator | Oct 12 |
| 8 | Quillpoint Badging | Badge stock for late arrivals | Expected late arrival count from Verrano | Production coordinator | Oct 9 |
| 9 | Quillhaven Film Studio | Speaker highlight reel | Speaker permissions from Verrano | Simone Vrabec | Oct 12 |
| 10 | Quillhaven Film Studio | Kickoff video edit | Editor dates shared with the summit | Simone Vrabec | Oct 7 |
| 11 | Sablewood travel desk | Keynote speaker hotel night | Commitment 7 confirmed | Incoming producer | Oct 8 |
| 12 | Larchmere Conference Center | Room for the Customer panel session | Decision by Nathaniel Obuya | Simone Vrabec | Oct 8 |
How an item moves
- OpenThe item is known
- Written into the briefNothing is handed over unwritten
- ClaimedOne owner is named
- ClosedDone and logged
An item is not handed over until it is written down and claimed. Commitments 7 and 8 are Claimed today (owner named) and move to Closed once the incoming producer confirms them with Verrano in writing by Oct 8.
Handover checklist
Before Oct 14
- Prepare the brief with open items, commitments and dependencies. Owner: departing associate producer, donedone
- Confirm the brief with both producers. Owner: Simone Vrabec, donedone
- Assign the three commitments without an owner. Owner: Kofi Adjei, donedone
- Write commitments 7 and 8 into the log and confirm them with Verrano. Owner: incoming producer, Oct 8open
- Walk the incoming producer through the 12 supplier dependencies. Owner: departing associate producer, Oct 9open
- Introduce the incoming producer to Nathaniel Obuya. Owner: Simone Vrabec, Oct 12open
- Accept the handoff. Owner: incoming producer and Simone Vrabec, Oct 14open
"Nothing should be promised to Verrano twice. If a commitment is not in the brief with an owner, it does not get handed over."
Simone Vrabec, Executive producer, Sablewood Events
What the brief shows
Who is on this handoff
- Simone VrabecExecutive producer, Sablewood Events, confirms the brief
- Kofi AdjeiManaging director, Sablewood Events, assigned the unowned commitments
- Nathaniel ObuyaHead of marketing events, Verrano Instruments, receives the continuity note