Changes at a glance
Status as of Sep 28, 2026 2 changes waiting on a decision 1 change started before a decision
Every change Verrano Instruments has requested for the Verrano Summit 2026 on November 12 and 13, with its price and its decision, so that no work starts before the decision is recorded. Prepared by the Sablewood producer for Nathaniel Obuya, Head of marketing events at Verrano Instruments, and for Verrano procurement. Fourteen changes are logged: 6 included at no cost, 4 priced and accepted for $21,300 in total, 2 declined and 2 waiting on a decision.
Changes by area of the event
Read the table by row. Each row is an area of the summit and each column is a decision state, so the numbers across a row add up to the total for that area. Agenda and sessions has the most changes (4). Stage and set and Agenda and sessions each hold one change that is still waiting on a decision.
What is waiting on Verrano
Two changes have no decision yet. Both will be priced before any supplier call, and both are decided by Oct 8.
| Change | Status in the log | Needs | Date |
|---|---|---|---|
| Keynote stage layout | Client review Urgent | Keynote format decision from Nathaniel Obuya; the staging quote expired on Sep 25 with a $3,200 reprice risk | Format by Oct 7, decision by Oct 8 |
| Customer panel session | Client review High | Price set by Sablewood; the room depends on the breakout room change | Decision by Oct 8 |
From requested to accepted
The chart starts at the 14 changes requested. It takes off the 2 declined and the 2 waiting, which leaves 10 that are included or priced and accepted. Those 10 split into 6 included at no cost and 4 priced and accepted.
The four outcomes, with the exact changes in each:
Included at no cost (6)
| Change | Area | Status |
|---|---|---|
| Stage extension | Stage and set | In production |
| Day 1 afternoon session | Agenda and sessions | Planning |
| Breakout moderator swap | Agenda and sessions | Complete |
| Late registration desk | Registration and badging | Planning |
| Gluten free station | Catering and hospitality | Confirmed |
| Keynote speaker hotel night | Speaker travel | Planning |
The stage extension is on this list because Sablewood absorbed its cost, as the callout below explains.
Priced and accepted (4)
| Change | Supplier | Price | Status |
|---|---|---|---|
| Keynote stage lighting | Pennywhistle Audio Visual | $8,200 | Confirmed |
| Day 2 closing extension | Pennywhistle Audio Visual | $5,400 | Confirmed |
| Plated lunch upgrade | Fairweather Catering | $4,700 | Confirmed |
| Speaker highlight reel | Quillhaven Film Studio | $3,000 | In production |
The four prices add up to $21,300.
Declined (2)
| Change | Supplier | What happened |
|---|---|---|
| Late night reception | Fairweather Catering | Declined; no supplier work booked |
| Same day video edit | Quillhaven Film Studio | Declined; no supplier work booked |
Both rows show Complete in the log because the decision is closed.
Waiting on a decision (2)
Keynote stage layout and Customer panel session. Both are in Client review and both need a decision from Nathaniel Obuya by Oct 8.
No work before a decision
The change rule
- Change rule
- No production work before a recorded inclusion or price decision.
- Where requests go
- Through the project space only. Nathaniel Obuya agreed to send every request there, so a text message or a hallway request is not yet a request.
- Who checks feasibility
- Simone Vrabec, Executive producer, with the supplier named in the log.
- Who decides the commercial outcome
- Kofi Adjei, Managing director: included, priced, absorbed or declined. Both open changes are priced before any supplier call.
- Who approves
- Nathaniel Obuya approves the change inclusion and price. The approved version returns to the log and only then does supplier work start.
- What the log counts
- Each change shows requested, priced, decided and accepted, plus any cost absorbed and any work started before a decision.
Approval steps for a client change
- Request logged in the project space
- Feasibility checked by the producer
- Inclusion and price set by Kofi Adjei for 12 changes
- Price the two open changes, Oct 5
- Verrano decision on the two open changes, Oct 8
- Supplier work booked
- Accepted version recorded in the log
Before Oct 8
- Agree that requests go through the project space only. Owner: Nathaniel Obuya, donedone
- Price the Keynote stage layout and the Customer panel session before any supplier call. Owner: Kofi Adjei, Oct 5open
- Choose the keynote format so Brindlemoor Staging can reprice. Owner: Nathaniel Obuya, Oct 7open
- Decide both open changes. Owner: Nathaniel Obuya, Oct 8open
- Record both decisions in the log and book supplier work. Owner: Simone Vrabec, Oct 9open
"A change is real when it has a price and a decision in the log. Until then it is a question, and no supplier gets a call."
Kofi Adjei, Managing director, Sablewood Events
Who is on this log
- Nathaniel ObuyaHead of marketing events, Verrano Instruments, approves each change
- Kofi AdjeiManaging director, Sablewood Events, decides included, priced, absorbed or declined
- Simone VrabecExecutive producer, Sablewood Events, checks feasibility and books supplier work