Where the exceptions were
Version 7 checked Sep 28, 2026 5 exceptions resolved Version 8 due Oct 12
The readiness check of the Verrano Summit run of show, version 7, against the approved decisions, the room assignments and the supplier cues, so that session owners and the audio-visual supplier work from one released version. Prepared by the Sablewood show caller for the Verrano session owners and Pennywhistle Audio Visual. Summit dates: Thursday, November 12 and Friday, November 13, 2026, at Larchmere Conference Center.
The grid shows version 7 by part of the event (rows) and by check (columns). A number is an exception found before release. Day 1 sessions and Breakout rooms each had two, Day 2 sessions had one, and no exception was found in supplier cues.
Five exceptions by type
Two exceptions were session timings, two were content owners and one was a breakout room change. The donut shows the same five by type.
Exception list with owner and fix
Each exception is tied to an approved decision. Simone Vrabec resolved the five exceptions and approved the fixed version before it went to any supplier. The owner column names who enters each fix.
| # | Part of the event | Check | What version 7 showed | Fix in the released version | Owner |
|---|---|---|---|---|---|
| 1 | Day 1 sessions | Session timing | The Day 1 afternoon session, approved as included, had no time slot | Slot added after lunch; later sessions moved | Show caller |
| 2 | Day 1 sessions | Content owner | One Day 1 session had no named content owner | Verrano session owner named | Verrano session owner |
| 3 | Day 2 sessions | Session timing | The Day 2 closing session still ended 30 minutes early | End time moved to match the priced closing extension | Show caller |
| 4 | Breakout rooms | Content owner | One breakout still listed a moderator replaced in the swap | Moderators from the Breakout moderator swap entered | Show caller |
| 5 | Breakout rooms | Room assignment | One breakout room change was not shown | Room change entered; the Customer panel session room is marked provisional | Simone Vrabec |
Approved decisions behind version 8
Only approved decisions go into the run of show. These are the ones that touch the agenda and the cues.
- Day 1 afternoon session
- Approved, included at no cost. Slot added after lunch in the Sep 28 fix; carried into version 8.
- Day 2 closing extension
- Approved, priced at $5,400. Adds 30 minutes and audio-visual crew hours.
- Keynote stage lighting
- Approved, priced at $8,200. Cues added to the run of show.
- Breakout moderator swap
- Approved and complete. Two moderators swapped; content owners named.
- Customer panel session
- Pending until Oct 8. Shown as provisional in version 8; held out of the released agenda if not decided.
- Keynote stage layout
- Pending until Oct 8. Depends on the keynote format Nathaniel Obuya chooses by Oct 7.
How a decision reaches the suppliers
- Verrano approves the changeInclusion and price, Nathaniel Obuya
- Decision recorded in the logKofi Adjei
- Approved change enters the run of showSimone Vrabec passes it to the show caller
- Readiness check on the new versionExceptions listed with an owner and a fix
- Released version approvedSimone Vrabec
- Sent to suppliers and session ownersPennywhistle Audio Visual confirms it plans from that version
Release gate
The run of show is released only when every box below is checked.
Gate for version 8, due Oct 12
- Name version 7 as the authoritative copy. Owner: Simone Vrabec, Sep 28done
- Resolve the 5 exceptions found in version 7. Owner: Simone Vrabec, Sep 28done
- Approve the supplier distribution of version 7. Owner: Simone Vrabec, Sep 28done
- Ask each producer to retire their working copy. Owner: Show caller, Oct 2open
- Confirm that Pennywhistle Audio Visual has replaced version 5. Owner: Show caller, Oct 2open
- Enter the approved agenda changes. Owner: Show caller, Oct 9open
- Decide the Customer panel session. Owner: Nathaniel Obuya, Oct 8open
- Release version 8 to suppliers and Verrano session owners. Owner: Simone Vrabec, Oct 12open
Rule: suppliers and Verrano see only the released version. A working copy is never forwarded.
What the check found
"Every producer kept a working copy and shared it with their own suppliers. From now on there is one version, and I release it."
Simone Vrabec, Executive producer, Sablewood Events
Who owns the release
- Simone VrabecExecutive producer, Sablewood Events, chooses the version and approves distribution
- Nathaniel ObuyaHead of marketing events, Verrano Instruments, decides the open agenda changes
- Kofi AdjeiManaging director, Sablewood Events, records the commercial decisions