Supplier items at a glance
Status as of Sep 28, 2026 Staging quote expired Sep 25 5 deposits due by Oct 15
Which of the 23 supplier items for the Verrano Summit 2026 are confirmed, which wait on an input from Verrano Instruments and which quotes have expired, with the owner and the date for each. Prepared by the Sablewood production coordinator for the Verrano events lead, who owns the client inputs, and for the Sablewood production team. Supplier terms are not shown here; Verrano sees what each item waits on, who owns it and when it is due.
Supplier items by state
Seventeen items are confirmed. Four wait on an input from Verrano. Two have quotes that expired, and the staging quote, which expired on Sep 25, is the one that matters most because the stage dimensions depend on a keynote format that is not yet chosen.
Confirmed by week
Confirmations rose from 4 on Aug 17 to 17 on Sep 28. The last week added only one, because the items still open all wait on a decision, an input or a new quote.
| Week starting | Aug 17 | Aug 24 | Aug 31 | Sep 7 | Sep 14 | Sep 21 | Sep 28 |
|---|---|---|---|---|---|---|---|
| Confirmed to date | 4 | 7 | 9 | 12 | 14 | 16 | 17 |
The items that need action
Eight of the 23 items are listed: the six that are not confirmed and two confirmed examples. The other 15 confirmed items need no action this month. The deposit date applies to the supplier, not to a single item.
| Supplier item | State | Waits on | Verrano input needed | Owner | Deposit date |
|---|---|---|---|---|---|
| Main stage build and keynote layout, Brindlemoor Staging | Quote expired Sep 25 | Keynote format | Keynote format from Nathaniel Obuya by Oct 7 | Simone Vrabec | Oct 9 |
| Breakout screens, Pennywhistle Audio Visual | Quote expired Sep 26 | New quote | None | Production coordinator | Oct 12 |
| Day 1 lunch headcount, Fairweather Catering | Waiting on Verrano | Final headcount | Final attendee headcount from Verrano registration by Oct 9 | Production coordinator | Oct 12 |
| Late arrival badge stock, Quillpoint Badging | Waiting on Verrano | Late arrival count | Expected number of late arrivals by Oct 9 | Production coordinator | Oct 14 |
| Speaker highlight reel, Quillhaven Film Studio | Waiting on Verrano | Speaker permissions | Written permission from each speaker by Oct 12 | Simone Vrabec | Oct 15 |
| Customer panel room, Larchmere Conference Center | Waiting on Verrano | Decision on the panel | Decision on the Customer panel session by Oct 8 | Simone Vrabec | None due |
| Keynote stage lighting, Pennywhistle Audio Visual | Confirmed | Cues in the run of show | None | Production coordinator | Oct 12 |
| Day 2 closing crew hours, Pennywhistle Audio Visual | Confirmed | Crew hours on the schedule | None | Production coordinator | Oct 12 |
Deposits due by October 15
Five supplier deposits, $46,500 in total, fall due by Oct 15, one for each of Brindlemoor Staging, Pennywhistle Audio Visual, Fairweather Catering, Quillpoint Badging and Quillhaven Film Studio. Kofi Adjei, Managing director at Sablewood Events, approved the deposit schedule. The Sablewood controller releases each payment on its date.
- Deposit schedule approved by Kofi Adjei
- Brindlemoor Staging, Oct 9, after the quote is reconfirmed
- Pennywhistle Audio Visual, Oct 12, after a new breakout screens quote
- Fairweather Catering, Oct 12
- Quillpoint Badging, Oct 14
- Quillhaven Film Studio, Oct 15
Confirmed items
Of the 23 supplier items, 17 are confirmed. Four wait on a Verrano input and two have expired quotes.
Inputs we need from Verrano
Verrano inputs, with owner and date
- Choose the keynote format so Brindlemoor Staging can reprice the stage. Owner: Nathaniel Obuya, Oct 7open
- Decide the Customer panel session so the room can be held. Owner: Nathaniel Obuya, Oct 8open
- Send the final attendee headcount from registration for the Day 1 lunch. Owner: Verrano events lead, Oct 9open
- Send the expected number of late arrivals for badge stock. Owner: Verrano events lead, Oct 9open
- Return the speaker permissions for the highlight reel. Owner: Verrano events lead, Oct 12open
- Agree to send every request through the project space. Owner: Nathaniel Obuya, donedone
Who is on this status
- Nathaniel ObuyaHead of marketing events, Verrano Instruments, owns the Verrano inputs
- Simone VrabecExecutive producer, Sablewood Events, selects and commits suppliers
- Kofi AdjeiManaging director, Sablewood Events, approved the deposit schedule